November 17, 2020
Staying compliant with current laws presents an ongoing challenge for businesses.
With a combination of confusing jargon and nuanced language in the laws, it is easy to get lost in the details. However, it is essential to every business to maintain compliance at all times. Paul Koziarz, President and General Manager of Regulatory Compliance at CSI, explains, “Organizations must constantly challenge themselves to not only remain in full compliance, but also seek ways to go above and beyond to ensure the highest levels of security.”
To improve compliance in your company, you need time, patience and organization. It is essential to analyze the list of major compliance difficulties and determine which one(s) create issues for your company. This analysis will help you focus your efforts on one or two main problem areas.
At BenefitElect, we maintain compliance in a number of ways and continue to evaluate our protocols. As Koziarz explains, “Businesses have to be in a constant state of remediation and education, because today’s cybercriminals are sophisticated—and businesses have to keep step.”
Here are a few examples of how we stay safe and keep data secure:
To avoid costly mistakes with sensitive data, all of our employees are HIPAA-certified. In addition, data access is limited to only those who need it. These actions ensure that data cannot be stolen or compromised. We also hold year-round training sessions on HIPAA and recertify annually, so employees are always aware of requirements, including new developments in the industry.
As a company, we use secure storage, email and Secure File Transfer Protocol (SFTP) to facilitate an added barrier of protection for our clients’ data. Additionally, we hold annual audits that alert us to any current compliance challenges. These steps help us to focus on areas we need to work on, nurture a culture of continuous improvement and give our clients confidence in our ability to serve them with excellence.
Throughout the year, we utilize third party experts, analyze new hacking tactics and take actions to avoid them. These measures ensure that our employees and systems are well-equipped to keep data out of the hands of outsiders. As noted above, we restrict access to data to only those employees who need to view it in order to make certain all data remains safe and secure.
You can adopt these steps as well to make your data more secure and be more compliant. If you are considering outsourcing your data management, you need to find out whether the prospective company is serious about keeping your data secure. If they are not, your employees’ data could be at risk, putting your company at risk for costly non-compliance fees.
Other Steps We Take
We are careful to keep track of reporting and disclosure deadlines for the ACA and creditable coverage. Diligent tracking allows us to make sure that we have everything in place before we send reports. We also make use of our premier data-management software to streamline processes and save time and resources.
At BenefitElect, the security and compliance of your data and processes are important to us. We are continually committed to taking extra steps to ensure that both we and our clients stay fully compliant.